Bikmo is committed to protecting the privacy of all those who visit and use this website. We recognise our responsibility to treat your personal information with care and to comply with all relevant legislation, in particular, the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR) – the “legislation”. This notice covers our requirement to provide you with information on how and why we use your personal data and of your rights under the legislation.
Your policy is arranged by Bikmo Limited and underwritten by the insurer stated within your Policy Wording.
Bikmo Limited is authorised and regulated by the Financial Conduct Authority – reference 745230. Registered in the UK under company registration number 06509349.
2. Data Controller
We have provided you with a quotation, administer your insurance policy and/or provide other services and tools for you on our website. We are classed and registered at the ICO (Information Commissioner’s Office) as a “data controller” which means that we determine the purposes and means of the processing of your personal data. The contact details are shown at the foot of this notice. Your data may be passed to other parties, including insurers, for the purposes of arranging your insurance. These parties could also be data controllers and, where necessary, will issue their own Data Protection Privacy Notices.
3. Personal information
We will use personal information about you mainly to provide you with a quotation from insurers, arrange and administer your policy if you buy one through us, arrange premium finance/consumer credit if required, inform you about our other products and services and statistical analysis.
Some of the personal information we ask you to provide may be sensitive (special category) as defined in the legislation, such as information about your medical history. We can collect such information for insurance purposes without your specific consent, but it will only be used for the purposes set out above. If you give us information about another person, in doing so, you confirm that they have given you permission to provide it to us and that we may use their personal data in the same way as your own, as set out in this notice.
4. Legal basis for processing your personal information
We are required to have a lawful basis (as defined) in order to process your personal data and the relevant bases which we use are show in the table below.
|Purpose of Processing||Lawful Basis|
|Providing quotations; arranging and administering insurance policies||Necessary for the performance of an insurance contract|
|Arranging premium finance / consumer credit||Necessary for the performance of a consumer credit contract|
|Provision of information on products and services (Marketing)||Our legitimate interests or your explicit consent|
|Provision of services and tools on our website||Legitimate interests of a third party or your explicit consent|
|To notify you of changes in our service||Our legal and regulatory obligations|
|To prevent and detect fraud, money laundering and other financial crimest||Our legal and regulatory obligations|
|To meet general legal or regulatory obligations||Our legal and regulatory obligations|
|Statistical analysis||Our legitimate interests – to refine and enhance the products and pricing which we can offer|
We may contact you by email, text, telephone, mail or other agreed means to keep you up to date about our products and services. The legislation allows us to do this in our own commercial interests for certain communications with previous customers. In other circumstances we can only do so with your explicit consent. In all cases you can opt out from receiving such communications at any time.
6. Disclosure of your personal information
As a necessary part of providing you with the services described above, we may need to disclose your personal data to other third parties.
These may include: Premium finance companies, computer bureaux/software houses, insurers, other insurance intermediaries, white label partners, travel operators, insurance industry databases, government databases, credit agencies, regulatory authorities, the Police and other law enforcement bodies.
7. Fraud prevention and detection
To prevent and detect fraud we may at any time:-
- Share information about you with other organisations and public bodies including the Police.
- Check and/or file your details with fraud prevention agencies and databases.
- Undertake credit searches and additional fraud searches
We can supply on request further details of the databases which we use.
8. Automated decision making and profiling (if relevant)
For our online systems, we carry out automated decision making to decide whether we can provide insurance to you and at what price. For all our quotation systems we may use external data from credit agencies, Electoral Roll, etc. to help in decision-making on pricing and risk acceptance. This may be regarded as “profiling” as defined in the legislation.
The legislation for both of these requires safeguards in the event that they have a legal or similarly significant effect on individuals. We do not consider that our processing poses such risks but you have rights to further information on these processes as explained below.
9. Retention period
Your data will not be retained for longer than is necessary and will be managed in accordance with our data retention policy. In most cases, the period will be for a maximum of 7 years following the expiry of an insurance contract unless we are required to retain the data for a longer period due to business, legal or regulatory requirements.
10. Your rights
You have the following rights in relation to our processing of your personal data:
1. The right to be informed about how we use your personal data (This Privacy Notice)
2. The right to see a copy of the personal information we hold about you. (In most cases this will be free of charge)
3. The right to have personal information rectified if inaccurate or incomplete.
4. The right of erasure of your personal information where there is no compelling reason for its continued processing.
5. The right to restrict processing in certain circumstances, e.g. if its accuracy is being contested.
6. The right to data portability which, subject to certain conditions, allows you to obtain and reuse your personal data across different services.
7. The right to object to certain processing including for the purposes of direct marketing.
8. Rights to information in relation to automated decision making and profiling.
12. Contact + Complaints
If you have a complaint about how we use your personal information, please contact us at the address below. You also have the right to lodge a complaint with the Information Commissioner’s office at any time.
For further information on this Privacy Notice, to access your personal information or to exercise any of your other rights, please contact:
The Data Protection Manager, Bikmo Limited at 1 Minerva Court, Minerva Avenue, Chester, CH1 4QT.
by email to email@example.com
or by telephone on 01244 470 337.